What does the AI receptionist do when my front desk is busy?

Ava answers on the first ring, 24/7. She runs a structured intake (what the patient is calling about, treatment interest, urgency, insurance situation, referral source), books the consult or appointment into your calendar, and logs a summary into your CRM so your team picks up warm. After-hours and overflow calls do not go to voicemail.

How do you stop no-shows and bookings that die after the call?

Two fixes. Deposit-on-booking puts a card on file at the moment of booking and eliminates 70%+ of no-shows for high-no-show specialties like med spas, mental health, and high-ticket dental. And a 30-second missed-call rescue text re-opens the conversation with patients who hang up and start price- and review-searching, the moment that kills a large share of med-spa bookings.

Is the AI receptionist HIPAA-compliant?

HIPAA-aware deployment is available for qualifying engagements and is scoped with a signed BAA before any protected health information flows. That covers voice transcripts encrypted at rest, PHI-aware routing, and call-recording retention configured to your compliance posture. Talk to us about your specific requirements, and see our HIPAA-compliant websites page for how the patient-data path is handled.

Will this replace Mindbody, Boulevard, or Weave?

No. Those are operations and EMR tools (calendars, charts, reminders, payments) built around managing the practice after the patient is on your books. WebDevAuto is the lead-capture and conversion layer before that: catching the call, converting the inquiry, and booking the consult. Use us alongside the booking or EMR system you already have.

Which specialties is this tuned for?

Med spas, dental practices, chiropractic, physical therapy, and mental health, with naturopaths, acupuncturists, and IV-therapy clinics supported via custom tuning. Each gets its own intake script and booking flow, because a med-spa consult-with-deposit is nothing like a dental recall/recare cadence or a HIPAA-aware mental-health intake.

What does it cost for a practice?

À la carte and monthly: Website Design & Hosting at $150/mo, the CRM at $200/mo (HIPAA-aware Ava, AI lead qualification, missed-call automation, and deposit-on-booking, with AI usage billed separately), and SEO & Google Business Profile at $300/mo. Multi-location practices or DSOs that need custom call flows can talk to us about a Custom App build.

A complete sales system for health & wellness practices

A patient calls. They're excited. They hang up: and immediately start lookup-searching the price, the side effects, the reviews. By the time their excitement cools to anxiety, they've talked themselves out of booking.

30% of med-spa bookings die between the call and the appointment.¹ At worst, that's $150,000 a year lost to a leak the front desk never sees.

WebDevAuto is the complete sales system that catches the call live, books with a deposit, and runs the nurture: engineered for med spas, dental practices, chiropractic offices, and wellness clinics.

Calculate what missed bookings cost you

Where health & wellness practices actually lose patients

Three leaks cost most practices more revenue than any marketing problem:

30%¹
of med-spa bookings die between the call and the appointment
patient excitement transitions to lookup-driven anxiety the moment they hang up
up to 50%²
no-show rate in outpatient mental health
dental sits at 11 to 15%; "good" practices keep it below 10%
28.4%³
of patients no-show because they forgot
single-channel reminders aren't enough, deposit-on-booking is the only consistent fix
$150K/yr¹
worst-case revenue loss for a med spa
no-shows + lost bookings combined, before counting patients who never made it past the call

Every one of these is a software problem with a software fix.

What does the leak look like at your practice?

Plug in your average ticket, weekly call volume, and rough miss rate. The Missed-Call Cost Calculator returns a real dollar figure in 60 seconds.

Open the Calculator

Built for health and wellness practices

Med spas, clinics, and wellness studios, where the booking and the follow-up matter as much as the treatment.

A wellness therapist working with a patient on a treatment table — Wellness and therapy

A clean modern med spa treatment room — Med spa

A client receiving a facial skincare treatment — Aesthetics

Ava answers every call. 24/7.

When a patient calls during business hours and your front desk is mid-checkout, Ava picks up on the first ring.

Ava isn't a recording or a phone menu. She runs a structured intake conversation:

▸Asks what the patient is calling about ("Botox? First-time consult? Follow-up on a recent treatment?")
▸Captures lead context: treatment interest, urgency, insurance situation, referral source
▸Books the consult or appointment directly into your calendar
▸Logs a call summary into your CRM so the human team can pick up warm

HIPAA-aware deployment available for medical practices. Voice transcripts are encrypted at rest, PHI handling follows BAA-compliant routing, and call recordings can be configured to expire on a schedule that matches your compliance posture.

Learn more about Ava

A website that books, not just looks pretty

Your website is the highest-volume salesperson in your practice. For health & wellness, it's also the trust-builder that decides whether a curious patient becomes a booked consult.

WebDevAuto sites for health & wellness are engineered to:

▸Load in under 2 seconds, Google's own research shows people leave sites that take longer to load
▸Showcase before/after work. High-conversion gallery patterns tuned for aesthetic and treatment-driven verticals
▸Capture every lead: forms, click-to-call, instant booking, all routed to the same CRM
▸Rank locally: technical SEO done right, so when someone searches "med spa near me" or "Invisalign provider [city]" you actually appear

See the website product

The 30-second SMS rescue + deposit-on-booking

Two leaks, two fixes, one system.

Missed-call rescue. Within 30 seconds of any unanswered call, our system fires off a personalized SMS:

"Hi, sorry I missed you. I'm with another patient right now. Were you calling about a consult? I can text you back shortly or book you in directly."

Deposit-on-booking. For practices with chronic no-show rates (med spas, mental health, high-ticket dental), card-on-file deposit at booking eliminates 70%+ of no-shows. Stripe-integrated, refundable per your policy, fully automated.

How missed-call automation works

Every patient, every channel, in one place

A unified inbox that pulls in calls, texts, emails, web form submissions, and Google Business profile messages. No more inquiries sitting in someone's personal email for three days.

Each lead is automatically:

▸Tagged by treatment interest and source
▸Prioritized (consult > rebook > inquiry)
▸Routed to the right provider or coordinator
▸Scheduled for nurture if they don't book immediately

PHI handling is BAA-compliant for medical practices. SMS/email content is configurable so PHI never crosses unencrypted channels by default.

Lead Finder, for practices ready to grow beyond word of mouth

Available as a custom add-on for CRM customers. Lead Finder is our proprietary local prospecting engine, but it's not turnkey for healthcare.

Every health & wellness deployment includes:

▸A discovery call to map your ideal patient profile, service area, and treatment focus
▸A custom-tuned outbound campaign, "first-time Botox in [city]" looks nothing like "second-opinion dental implants in [city]"
▸Compliance scaffolding: DNC, CAN-SPAM, state-by-state outbound rules, and any vertical-specific regulatory posture (e.g., HIPAA marketing rules)
▸Direct integration with your CRM so warm prospects flow into the same inbox as your inbound leads

Lead Finder details

The platform behind a full appointment book

The health and wellness system runs on these services: see how each turns interest into booked, kept appointments:

AI Receptionist (Ava)
Deep dive
Books consults, answers treatment questions, and reschedules around the clock, without front-desk overtime or missed after-hours callers.
Website Design
Deep dive
A fast, trust-building site that converts research-stage patients comparing providers into booked consultations.
Local SEO
Deep dive
Ranks your practice for the treatment-plus-near-me searches and keeps your Google profile and reviews working as a referral engine.
HIPAA-Compliant Websites
Deep dive
Patient intake, forms, and booking engineered so protected health information stays encrypted and off plaintext email, built and run under a BAA.

Tuned for health & wellness specialties

Our system is configured per specialty: different intake scripts, different treatment-aware booking flows, different follow-up cadences:

Med spas
Deep dive
treatment-aware intake, consult booking with deposit, before/after gallery, post-treatment care nurture
Dental practices
appointment-type routing, insurance-question handling, recall/recare automation
Chiropractic
package-based booking, recurring adjustment scheduling, payment plan integration
Physical therapy
referral intake, insurance verification handoff, treatment-plan rebooking
Mental health
confidential intake (HIPAA-aware), waitlist-aware scheduling, no-show recovery cadence

We also serve naturopaths, acupuncturists, IV therapy clinics, and other allied wellness specialties, these often need custom tuning beyond the templates above.

Why this isn't Mindbody or Boulevard

You've probably heard of Mindbody, Boulevard, Pabau, or Weave (in dental). They're operations and EMR software: booking calendars, patient charts, reminders, payment processing. They're built around managing the practice after the patient is on your books.

WebDevAuto is built around getting patients in the first place, and converting the ones who reach out. We're the lead-capture and conversion layer those tools assume you've already solved.

Use us alongside Mindbody or Boulevard if you have booking and EMR you like. Or use us instead, if their booking-marketplace fees and patient-list lock-in have started to bother you.

	Mindbody / Boulevard / Pabau / Weave	WebDevAuto
What it does	Manages your booking calendar, EMR, and operations	Gets you patients and converts the ones who call
Best for	Practices with established patient flow + ops tooling needs	Practices losing bookings to slow follow-up + no-shows
Where it fits	After the patient is on your books	Before the patient becomes a patient

Too clinical for Mindbody? Too patient-focused for generic CRMs? We're built for the in-between.

Pricing built around where you are

Most practices start with Website Design & Hosting ($150/mo) to build the trust signal that turns a curious patient into a booked consult. Add the CRM ($200/mo: Ava voice agent HIPAA-aware, AI lead qualification, missed-call automation, deposit-on-booking; AI billed by usage) and SEO & Google Business Profile ($300/mo) as inbound volume grows.

For multi-location practices or high-volume specialties that need custom call flows or Lead Finder for outbound prospecting, talk to us about a Custom App build.

Engagement

Monthly Services

Three à-la-carte monthly services: website, SEO, and CRM. No setup fees, no deposits, no contracts. Take one or stack all three.

Not sure where to start? Run a free diagnostic on your current site first.

Website Design & Hosting

A conversion-engineered website that loads fast, captures leads, and stays maintained, month to month.

Monthly$150 /mo

Custom conversion-engineered website
Loads under 2 seconds
Lead forms wired to your inbox
Hosting + monitoring + maintenance
No setup fee, month-to-month

Any business that needs a professional, high-performing web presence without a big upfront commitment.

Most Popular

SEO & Google Business Profile Optimization

Ongoing SEO and Google Business Profile management so you rank on search, Maps, and AI assistant answers.

Monthly$300 /mo

Ongoing on-page + technical SEO
Google Business Profile setup + optimization
Rank on Google search and Maps
Show up in AI assistant answers
Monthly rankings + traffic reporting

Local service businesses where organic search and Google Maps are the primary lead source.

AI CRM

Customer database, pipelines, unified inbox, invoicing, and automated follow-ups, with AI billed by what you use.

Monthly$200 /mo

Customer database + pipelines + analytics
Unified inbox (email + text)
Invoicing with built-in payments
Automated follow-ups + scheduling
AI features (billed by usage)
- Ava answers your calls
- AI texts & emails customers back
- Content + ad generation

Businesses ready to systematize follow-up, automate ops, and add AI on their own terms. AI features are billed based on usage, you only pay for what you actually use.

Multi-location practice or DSO with 10+ offices? We build dedicated systems with custom logic.

Two ways to start

Engineering Diagnostic

We'll review your current site, identify the conversion leaks specific to your specialty, and email you a 30+ point report.

Missed-Call Cost Calculator

Plug in your average ticket, call volume, and miss rate. See in 60 seconds what you're leaving on the table every month.

Open the Calculator

Frequently asked questions

What does the AI receptionist do when my front desk is busy?: Ava answers on the first ring, 24/7. She runs a structured intake (what the patient is calling about, treatment interest, urgency, insurance situation, referral source), books the consult or appointment into your calendar, and logs a summary into your CRM so your team picks up warm. After-hours and overflow calls do not go to voicemail.
How do you stop no-shows and bookings that die after the call?: Two fixes. Deposit-on-booking puts a card on file at the moment of booking and eliminates 70%+ of no-shows for high-no-show specialties like med spas, mental health, and high-ticket dental. And a 30-second missed-call rescue text re-opens the conversation with patients who hang up and start price- and review-searching, the moment that kills a large share of med-spa bookings.
Is the AI receptionist HIPAA-compliant?: HIPAA-aware deployment is available for qualifying engagements and is scoped with a signed BAA before any protected health information flows. That covers voice transcripts encrypted at rest, PHI-aware routing, and call-recording retention configured to your compliance posture. Talk to us about your specific requirements, and see our HIPAA-compliant websites page for how the patient-data path is handled.
Will this replace Mindbody, Boulevard, or Weave?: No. Those are operations and EMR tools (calendars, charts, reminders, payments) built around managing the practice after the patient is on your books. WebDevAuto is the lead-capture and conversion layer before that: catching the call, converting the inquiry, and booking the consult. Use us alongside the booking or EMR system you already have.
Which specialties is this tuned for?: Med spas, dental practices, chiropractic, physical therapy, and mental health, with naturopaths, acupuncturists, and IV-therapy clinics supported via custom tuning. Each gets its own intake script and booking flow, because a med-spa consult-with-deposit is nothing like a dental recall/recare cadence or a HIPAA-aware mental-health intake.
What does it cost for a practice?: À la carte and monthly: Website Design & Hosting at $150/mo, the CRM at $200/mo (HIPAA-aware Ava, AI lead qualification, missed-call automation, and deposit-on-booking, with AI usage billed separately), and SEO & Google Business Profile at $300/mo. Multi-location practices or DSOs that need custom call flows can talk to us about a Custom App build.

Sources

1.VirtualNexGen: Med spa booking conversion problem (30% lookup leak; up to $150K/year worst-case) (https://virtualnexgen.com/blog/med-spa-booking-conversion-problem)
2.Theraplatform: How to reduce no-shows in your private practice (https://www.theraplatform.com/blog/277/how-to-reduce-no-shows-in-your-private-practice)
3.SalonBiz: 7 tips to reduce no-shows (18% of annual revenue lost; 28.4% no-show due to forgetting) (https://salonbizsoftware.com/blog/7-tips-to-reduce-no-shows-and-last-minute-cancellations-at-your-salon/)